🛠️ System Settings Overview
This guide will walk you through the key System Settings to configure Worksana for your company. To get started, click your company name in the left-hand navigation menu and select System Settings.
📅 General Settings
These affect how time and dates display throughout Worksana.
Preferred Date Format
Default format is recommended, but other options are available.24-Hour Format
Enable this to display military time (e.g., 13:00 instead of 1:00 PM).Timecard Decimal View
Converts time totals into decimal format (e.g., 7.50 instead of 7:30).Note: This can be overridden within the Timecards module at any time.
🧾 System Tab
🍽️ Meal Violation
Enable this if you're in a state with meal infraction penalties.
Flags any shift with a potentially late or missing meal in orange.
✅ Daily Compliance
Prompts employees at the end of each shift with an attestation popup.
They'll confirm:
They received their paid breaks.
Their time entries are accurate.
Any additional message you’d like to include.
You can edit the message by clicking the pencil icon next to "Daily Compliance Message." A default is provided.
📝 Payroll Compliance PDF Text
Customize the acknowledgment message that appears on:
Printed timecards
Signature lines for physical record-keeping
🔔 Notifications Tab
These control system-wide default mobile app notifications.
⏱️ Force Punch Out After
Default is 12 hours.
Set this to slightly longer than the longest shift in your company to avoid clocking out active employees.
While kiosk users won't receive a notification, this value will cause them to be forced out at the value entered here as well.
📤 Work Shift Notification
Sends a clock-out reminder near the end of a shift.
Example: Sent at 7 hours 45 minutes with the message
“You are about to complete your full day shift. Please punch out.”Customizable in both timing and message content.
⚠️ If employees have variable shift lengths, it's recommended to turn this off.
🕒 Overtime Notification
Repeats every set interval (e.g., every 30 minutes) after the shift ends.
⚠️ Unless managing OT is a major concern and shifts are uniform, consider disabling this.
🪄 Adjustment Activities Tab
These are custom time labels for events that are paid but not worked—such as:
Sick pay
Meal premium penalties
PTO
Each entry becomes a separate line item on timecards and is excluded from overtime calculations.
For example: Adding 8 hours of sick pay or 1 hour of penalty pay would use a labeled adjustment activity.
✅ You're All Set!
That’s it for the System Settings overview. Once configured, these settings will help ensure your company’s timekeeping and compliance needs are streamlined and efficient.
Next Article: Departments and Teams Overview