📍 Getting Started
Click on Timecards from the left-hand navigation menu. This opens the main timecard table.
Only employees who have clocked time in the selected date range will appear.
If you don’t see an employee listed, it’s likely because they haven’t logged any time during the selected period.
🔍 Filters & Date Range
At the top of the screen, you’ll find two sets of filters:
Location and Department/Team Filters: Select one or more to narrow down which employees are displayed.
Date Range Selector: Use predefined pay cycles or select a Custom Date Range to specify exact start and end dates.
✅ Be sure to click Apply after making changes to filters or date ranges.
⏱️ Time Format Toggle
Choose how time appears:
HH:MM — Traditional format (e.g., 08:00)
Decimal — Useful for payroll exports (e.g., 8.00)
Your selection affects exports as well, so choose based on your payroll system’s preferences.
➕ Creating a Manual Timecard
If someone forgot to clock in, or if you need to manually add time:
Click Create Timecard in the top-right.
Search for and select the employee.
Enter the In and Out times.
(Optional) Add a meal period.
Click Submit.
Once saved, the employee will appear in the main timecard list.
🧩 Customizing the Table View
Click the Filter icon to show or hide columns like:
Employee ID
Punch-in Time
Meal Period
Total Time
🎯 This is useful if you want to focus only on hours worked without clutter.
📁 Exporting Time Data
To export timecard data:
Select the desired employees (or leave all checked for a full export).
Click Export.
Choose your preferred format:
Employee Timecards (PDF or Excel)
Audit Summary (multiple XLS and PDF options)
Payroll-Compatible Formats (ADP, Paychex, QuickBooks, etc.)
Additional Export Options
When exporting employee timecards, you can check options like:
✅ Include Correction Requests
✅ Include Days Not Worked
✅ Add Supervisor Signature
✅ Show Weekly Totals
❌ Hide Decimal Conversion (if you're using HH:MM)
A red dot on the bell icon in the lower left will let you know your export is ready for download.
🎨 Color Coding in the Table
Color indicators help quickly identify potential issues:
Light Red — Correction request or system-forced punch out
Orange — Meal break issue (missed or late)
Dark Red — Multiple issues
No Color — No system-detected issues
Use the Show Deviations checkbox to filter and focus only on timecards with flagged issues.
👥 Show Departments & Teams
Check the box labeled Show Department & Teams to add department/team labels beneath each employee’s name for added context.
🧭 Search Function
Use the search bar in the upper-right corner to find employees by:
First or Last Name (partial names accepted)
Title
Employee Tags